1) Contact information

*First Name

*Last Name


*Company Name

*Address 1

Address 2



*Postal / Zip




2) General meeting information

*Meeting Name

*Total Attendees

*Arrival Date

Alt. Arrival Date

*Departure Date

Alt. Departure Date

Time :

3) Sleeping room requirements

Please enter the maximum number of each type of room you will need.  Enter 0 if you need none of a particular type of room.

*Max Number

Single (Queen)

Double (2 Beds)


4) Meeting Room Needs

*Do you need any meeting rooms?

Start Date

End Date

Setup Type

*Do you need any breakout rooms?

# of Rooms

Start Date

End Date

Avg. # of People

Setup Type

Describe any special needs for these meeting rooms.

5) Audio Visual Needs

Check any equipment that you will need in the general session room.
Flip Chart Overhead ProjectorScreenWireless Internet AccessLCD Projector

Check any equipment that you will need in the breakout rooms.
Flip Chart OverheadProjector ScreenWireless Internet Access LCD ProjectorVideo Projector

6) Food and beverage details

Check all F&B functions that may apply. Before sending the RFP, you will be given the opportunity to remove functions from specific days.
BreakfastAM Coffee BreakLunchPM Coffee BreakDinnerReception

Is there any other information you'd like to provide about your F&B functions?

7) Additional Comments